Believe it or not, most of us are technical writers without even realizing it; likewise, most of us are immersed in company literature on a regular basis.
What is company literature?
Do you daily send e-mails to your coworkers? Do you periodically receive memos? Do you deal with contracts and written agreements? If you answered yes to any of these questions, you deserve technical writer jobs of many companies in literature niche.
Why do we need company literature?
Technical writing is informative. Companies rely on sharing information in order to collectively work towards and achieve goals.
Think of it this way: An art department budgets for projects by communicating with the finance department. Both pieces of the company need to know what the other is doing. Company literature provides a technical and professional means of sharing this crucial information. It lays the foundation of business success.
This type of technical literature is becoming ever more important for companies whose employees are spread out all over the country and even the world.
How do you ensure your company literature is effective?
Here is a list of tips to keep in mind as you sit down to write your next e-mail, newsletter, or memo:
1. **Have You Considered Your Audience?**
Who will be reading your technical document? Will they understand your terms? All people understand information differently based on how knowledgeable they are about specific concepts.
As a writer, it is your job to be clear so that your audience does not have to work very hard to understand the technical information you are presenting.
2. **Have You Answered all the Questions?**
Company literature and technical writing should be steady streams of questions and answers. Who is involved in the project? What have they done and how are they doing it? These are the kinds of questions that, when answered regularly, allow for successful company communication.
3. **Have You Created a Template?**
One of the most effective ways to implement technical literature into your company is to create a template for presenting information. This makes it easy for individuals within the company to locate the information they need, when they need it.
Answer the five W’s (who, what, when, where, why, and how) in your regularly distributed newsletters and memos. Keep the format of these documents consistent and familiar.
4. **Have You Thought About Your Layout?**
Even while writing a company e-mail it is important to consider the layout of your information. No one enjoys reading lengthy blocks of solid text.
No matter what type of technical literature you create, consider using headings, bold text, and bullet points so that your readers can easily absorb information. The layout should make it simple for a reader to return to the document and find what he or she needs again and again.
For more tips on writing effective company literature, visit this site:
Does your company need a technical writer to create and format company newsletters and memos? Contact Cali and Son Communications with your technical writing needs.
